Registering Payments to Suppliers

Payment Requests

To pay for an invoice or a purchase order, you might need to register a payment request (if used in your company). You can enable it in Master data and settings > Treasury and AR/AP accounting > Cash forecasting > Payment requests.

1. Open the required Purchase order or Purchase invoice.
2. Click Generate > Payment request.
3. Specify the Priority of the document.
4. Set the Not approved status.
5. Specify the Business unit, Payment date, Payment method, and the Payee account.
6. Check whether the Amount is correct.
7. Enter the Purpose of payment automatically by clicking Fill or manually.
8. On the Payment details tab, check the AR/AP object and other details, specify a Cash flow item.
9. On the Accounting distribution tab, specify bank or cash accounts you plan to use for payment.
10. Post the document.

Before you can make the payment under this payment request, you need to approve it:

1. Open the required payment request.
2. Generate a Duty based on the document.
3. In the Duty field, specify a working name.
4. Assign the task to a responsible user in the database.
5. Set the Priority and specify a Due date.
6. In the Subject field, describe actions to take.
7. Click Start and close.

To provide feedback during the approval process:

1. Go to Quick menu > My Tasks.
2. Find a Task related to the approval process and open it.
3. Enter a Start date.
4. Review the task details and take the necessary actions.
5. In the Results field, enter your feedback.
6. Enter the Date of completion.
7. Click Approve or Reject.

Once the request is approved, register an outgoing payment based on a payment request, purchase invoice, or from scratch.

Outgoing Payments

To register a bank payment to the vendor:

1. Go to Purchasing > Purchase documents (all) / Purchasing > Purchase orders / Treasury > Payment requests.
2. Select the required purchase invoice / purchase order / payment request.
3. Click Generate > Outgoing payment – Bank account.
4. Check the populated details and enter the missing info.
5. To specify that the payment is processed by the bank, select the Processed by bank checkbox. Otherwise, the system will not record the money as paid.
6. Post the document.

To register a cash payment to the vendor:

1. Go to Purchasing > Purchase documents (all) / Purchasing > Purchase orders / Treasury > Payment requests.
2. Select the required purchase invoice / purchase order / payment request.
3. Click Generate > Outgoing payment – Cash account.
4. Check the populated details and enter the missing info.
5. Post the document.