Settings in Rise Accounting

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Company Settings

To create a company:

  1. Navigate to Quick menu > Settings.
  2. Go to the Company info tab.
  3. Enter the Company name, address information, Registration number, name of the responsible person and their contact information, a company website, and other.
  4. To upload the logo, click Upload logo > Select from disk > OK.
  5. Click Save to save what you’ve done or Save and Close to complete.

General Settings

General settings are almost the first thing to specify when you set up the system. You can access them by going to Quick menu > Settings > General settings. Within this General settings tab, you can set the following basic settings for your app:

  • Enter the Default currency.
  • To use more than one currency, select the Multi-currency check box.
  • To specify the possible number of decimal places, enter the value in the Quantity field decimals field. For instance, 1 for 1.0, 2 for 1.00, 3 for 1.000, etc.
  • To specify the maximum decimal places for your prices, select the Use price precision check box and specify the number of decimals you need in the Price field decimals (max) field. The minimum number of decimals is 2. If you add 3, you can specify your price as 1.555, for example.
  • To accept using duplicate numbers, select the Allow duplicate check numbers check box.
  • To use duplicate reference numbers in supplier invoices, select the Allow duplicate reference numbers in supplier invoice check box. Usually, it is recommended to leave it cleared to avoid duplications.
  • To add departments, projects and classes to the system, select the Accounting by departments, projects or classes check boxes.
  • To have only one set of the transactions (debit or credit), select the Unbalanced G/J entry posting check box. It is recommended to leave it cleared in order to avoid problems with your financial statement at the end of the year.
  • To link your company’s Shopify with Rise Accounting, select the Use cloud commerce check box.
  • To create custom fields in reports, select the Use custom fields and data check box. Custom fields allow a user to create additional attributes to identify or group their customers.
  • In the Email settings section, enter your Email account you will use to send out emails from the system. You can also select the Use bulk mailing check box to send emails from the system to all your counterparties. To add email addresses to which copies of all sent emails will be sent, select the Include the following emails in all CC fields check box. Specify these emails in the corresponding field.
  • To use categorization rules in Bank stream, select the Manage categorization rules in Bank stream check box. In this case, when the Bank stream recognizes a reference number, it will automatically allocate it to a specific account.
  • If you have a card service provider (such as SnapScan, Yoco, and other), select the Use card service provider check box.

Accounting Settings

In the Accounting settings, you can set up the default GL accounts of your company. These accounts will be prefilled in business documents by default.

To specify the accounting settings:

  1. Navigate to Quick menu > Settings.
  2. Go to the Accounting settings tab.
  3. Enter the First month of your fiscal year.
  4. Specify all the default GL accounts you have. If you have several accounts of the same type (e.g. several Sales or Expense GL accounts), and their use will vary per each document or per inventory item you can leave the corresponding fields blank. If you don't have some of the accounts and are not going to use them in your business, leave them blank as well.

Closing the books

Closing the books helps you prevent changes to transactions dated prior to the closing date. It will be done at the end of the year on the Closing date you have specified.

You can specify a closing date per each module by selecting the Specify closing date per module check box and choosing the modules you need.

Anyone who tries to save changes must either acknowledge a warning or enter the password to save the change. For this purpose, specify a Closing date warning type (Only warn or Warn and require password).

Inventory Settings

The Inventory settings help you to manage inventory items in Rise Accounting. An inventory item represents something that you can buy or sell (or both). An inventory item can be a product or a service, and the attributes that will be assigned will differ depending on this distinction.

To specify Inventory settings:

  1. Go to Quick menu > Settings, and then click Inventory settings.
  2. Choose the Default UoM set or create a new one by clicking a green plus. In this window, enter a Set name, a Base unit name, and an Abbreviation.
  3. To specify warehouses in documents and reports, select Accounting by warehouses check box.
  4. To create unlimited inventory locations, select the Multi-location check box. By default, multi-location is turned off. Note that this feature cannot be disabled if more than one location has been created.
  5. To create assembly items and make assembly builds, select the Assembly check box.
  6. To enhance traceability of your inventory, you might want to use Lots and serial numbers.
  7. To hide some of the attributes in tax invoices (delivery date, carrier. tracking # and so on), select the Use shipment check box.
  8. To create a separate Shipping document, select Enhanced inventory shipping. The Shipment document is used to record the shipment of an order to a customer.
  9. To create Inventory receipt documents, select the Use item receipt check box. This document records inventory, their quantities, and time of arrival of goods ordered using a purchase order. Posting of this document adds the goods to inventory and makes them available for sale, manufacturing activities, or other inventory related actions. If you leave the Use item receipt check box cleared, the inventory transactions will occur when the supplier Invoice for the purchase order is created and posted.

VAT Settings

Not all companies are VAT registered and that is why do not need to submit VAT reports to SARS.

Our systems deals with both VAT registered and not VAT registered companies.

If you are going to use VAT, you need to activate it in your infobase.

To set up VAT:

  1. Go to Quick menu > Settings.

Image VAT 1.png

  1. Go to the VAT tab.
  2. Select the VAT Registered check box to activate VAT in your infobase.

VAT settings.png

  1. Enter the VAT Number.
  1. Enter the Default purchase & sales VAT.
  2. Specify whether the price includes VAT or not.
  3. Enter the Tax reporting frequency. This is about how often you report your VAT payable to the government. There are 6 different categories in South Africa.

Tax Reporting Frequency.png

  1. Enter the VAT control account and VAT provision account.

Print Form Settings

You can generate print forms of your documents to send to customers. The Print forms settings help you to easily customize print forms to your needs. You can define the size of a print form and the information to display in it.

To set up a print form:

  1. Navigate to Quick menu > Settings.
  2. Go to the Print form setup tab.
  3. On this tab, you can adjust your printed check form size. Printed check form horizontal adjustment offsets the left margin for printing checks in millimeters (for example, -5 or +10). Printed check form vertical adjustment offsets the top margin for printing checks in millimeters (for example, -5 or +10).
  4. Select a print form you want to customize.
  5. Choose the Envelope size.
  6. In the Display section, select the information which you want to see in your print form. For example, Email, Website, etc.
  7. On the Left/Center/Right Footer Column, which is the bottom of our print form, you can specify the additional information to appear in your print form as a Text or Image. For example, banking details.
  8. Add Terms and Conditions / Notes if required.